To verify the authenticity and validity of an e-apostille, it is important to rely on digital verification methods rather than visual inspection.

Here are the key steps to confirm its authenticity:

Signature panel message

1. Use Online Verification Portals:

  • Most issuing authorities, like the UK government, offer online portals for e-apostille verification.
  • Enter the unique code or reference number of the e-apostille on these portals.
  • The portal will confirm the e-apostille’s validity and provide details about the issuing authority and the document.

2. Digital Signature Verification Tools:

  • You can click on the digital signature in the PDF and it will tell you if the e-apostille is valid.
  • Specialised software tools can be used to verify the digital signature embedded in the e-apostille file.
  • While professionals often use these tools, they may be accessible to individuals in some instances.

3. Additional Verification Methods:

  • Contacting the Issuing Authority: Directly reach out to the authority that issued the e-apostille for confirmation.
  • Professional Assistance: In complex or sensitive cases, legal or document authentication services can offer verification and, if needed, translation services.

4. Helpful Tips and Resources:

  • Always refer to the issuing authority’s website for specific verification instructions and access to their online portal.
  • Be wary of any e-apostille that cannot be verified electronically through official channels.
  • Keep a record of the verification results for future reference.

5. Adapt to Specific Contexts:

  • Tailor your verification approach based on the issuing country or the type of document.
  • Seek out country-specific resources and verification procedures to ensure accuracy.
Signature Panel for e-apostille

Remember, the first step is to check the electronic signature inside the PDF that you receive from the FCDO or apostille agent.

Should the signature show a ‘not valid’ error – contact the issuing authority, like the FCDO in the UK.

Signature Valid example
Digital signature properties