Your fast-track apostille options

Choose the turnaround that fits your deadline.

Option 1: Next business day

Your deed poll must arrive at our office by 9:30 am. It will be ready to collect from around 3:30 pm the following business day

Option 2: 3 to 4 day service

Documents arriving after 9:30 am are processed on the 3 to 4 business day track. This is our most popular option.

Option 3: e-Apostille in 5 to 48 hours

The e-apostille is a digital version of the apostille certificate. If your document qualifies, it is usually completed within 24 hours, but may take 2 working days, depending on the FCDO’s workload.

Most ink-signed deed polls require the paper apostille instead. Contact us if you are unsure which applies to you.

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Do I have to come to your office?

No, you don’t need to attend our office in Westminster. Documents can be sent by courier or by post. We recommend using a tracked service if you send your documents by post. We return your documents in the same way.

You are of course welcome to drop documents off in person. Delivering in-person requires that you have an order number. Please make sure you contact our office first.

Mock-Up of UK adoption certificate with apostille certificates (image credit in references below)

When do I need to get an apostille for my adoption certificate?

You will need to get an apostille for your adoption certificate if an overseas organisation requests it, like a government agency, company, or public official.

The purposes for which an apostille of your adoption certificate may be requested include:

visa and/or citizenship applications
confirmation of identity overseas
marriage overseas
employment in another country
sale or purchase of property abroad
registration of a birth or adoption in another country
execution of a will or probate overseas

Can I use a photocopy of my adoption certificate to get an apostille?

You cannot use a photocopy of your adoption certificate to get an apostille. You can, however, use an official copy issued by the General Register Office (GRO).

The Legalisation Office of the FCDO does not accept photocopies of adoption certificates for apostilles.

Even when they have been notarised, photocopies are not accepted.

You can get an official copy of your adoption certificate from the General Register Office (GRO).

Should I get the apostille for a short or full adoption certificate?

You can only get an apostille from the FCDO for a full adoption certificate.

A full adoption certificate (also called a long or extended certificate) is necessary for most legal purposes in foreign countries.

Always get an apostille for the full version of your adoption certificate.

What is the difference between a short and full adoption certificate?

The short certificate does not mention adoption. Its title is ‘Certificate of Birth.’

The short adoption certificate replaces a short form birth certificate. However, the short adoption certificate does not include the full details of the parents.

The long (full) certificate is a copy of the full entry in the Adopted Children Register. Its title is ‘Certified Copy of an Entry.’

The full adoption certificate records:

The person’s full adopted name
The date of birth
The adoptive mother’s full name
The adoptive father’s full name
The adoptive parents’ address
The occupations of the adoptive parents (optional)
The registration district, sub-district, and county of birth
The date of the Adoption Order
The name of the court which gave the Adoption Order
The date on which the entry to the register was made
The signature of the appointed officer
The date when the certificate was produced

The GRO issues both the short and full adoption certificates in England and Wales (for Scotland and Northern Ireland, see below).

Only the full (long form) certificate can be apostilled for overseas use.

How can I apply for an adoption certificate?

To apply for an adoption certificate in England and Wales, you must complete an application form and send it to the GRO.

The completed form should be sent to the General Register Office. The parent agency of the GRO is HM Passport Office.

In Northern Ireland, adoption certificates are issued by the General Register Office for Northern Ireland (GRONI). You can download and print an Application Form.

In Scotland, an adoption certificate (also known as an Official Extract) can be ordered from the National Records of Scotland (NRS).

Should I get a translation of my apostilled adoption certificate?

You will not need a translation of your adoption certificate unless it is requested by a foreign organisation, government agency, company, employer, or public official.

If a translation is requested, the translation must be certified as accurate.

Can I get an e-apostille for my adoption certificate?

No. You can only get a physical apostille for an adoption certificate. The FCDO Legalisation Office can not issue e-apostilles for GRO documents.

E-apostilles are only available for documents that have been issued and signed electronically. The GRO only issues physical, printed documents.

Is an apostille for my adoption certificate sufficient for legalisation?

An apostille for an adoption certificate is recognised as sufficient for legalisation in all countries that are parties to the Hague Apostille Convention.

Members and parties to the Hague Convention are also signatories to the Adoption Section.

Further legalisation may be required for countries that are not parties to the Hague Convention.

We can make all the arrangements necessary for embassy attestation.

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Other documents you may be interested in:

Birth certificate
Stillbirth certificate
Death certificate
Presumption-of-death
Marriage certificate

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