How to get a document notarised remotely (UK)

If you’re overseas, travel frequently, or need a document signed by multiple people in different locations, remote notarisation in the UK offers a solution.

This process uses video conferencing with a UK Notary Public to verify identity and witness signatures, usually followed by posting the original signed document.

Here’s how it generally works:

• This is the most common method for documents requiring your signature.
• You have a video call with the notary, show your ID, and physically sign the document on camera (if a signature is needed).
• You then post the original, signed document to the notary.
• The notary completes the notarisation (adds their certificate, signature, and seal).
• This is often the best option for those getting an apostille or e-apostille service.

• Sometimes, a notary can certify a document without you being present (in person or via video).
• This is usually only possible if:
  • The notary is certifying a copy of a document and is already in possession of, or can securely verify, the original.
  • The notary authenticates certain official documents where your signature and presence are not required.
• The Notary will verify educational documents directly without your participation.

Key considerations:

• Not fully electronic (usually): For most signature witnessing, remote notarisation is not fully electronic. You’ll likely need to post the original document.
• e-Apostilles: For an e-apostille, the final document must be a PDF with the qualified electronic signature of a UK solicitor or notary. This can sometimes be done entirely remotely, but it depends on the notary’s setup and the document type.
• Notary’s discretion: The notary decides whether they can perform the notarisation remotely.
• Acceptance: Always check if the receiving authority in the foreign country will accept a remotely notarised document.

For more details on remote notarisation, see our FAQ: What is an online notary, and how does it work?