The core difference between the e-Apostille and paper apostille processes lies in their format and handling:

e-Apostilles are entirely digital, requiring a PDF with a qualified electronic signature from a UK solicitor or notary and an online application, resulting in a digitally attached apostille. In contrast, paper apostilles involve physical documents, manual processing, and a physically attached certificate.

The process of obtaining them and the form they take differ significantly. Here’s a breakdown of the key differences:

The document format:

  • Paper apostilles: Requires a physical document: either the original document (e.g., a birth certificate) or a physical certified copy made by a solicitor/notary.
  • e-Apostille: This requires a digital document, specifically a PDF file that has been electronically signed by a UK-registered solicitor or notary public using a qualified electronic signature. 

Solicitor/notary involvement:

  • Paper apostilles: A solicitor/notary may be needed to certify a copy of the original document or to witness a signature. Their involvement is often required, but not always. They add a physical certification and wet-ink signature.
  • e-Apostille: A solicitor/notary must be involved for most documents. They must electronically sign the PDF document using a qualified electronic signature, which is the core requirement for UK e-Apostille eligibility. 

Application process:

  • Paper apostilles: They can be applied for by post or in person at our office. Submitting the physical document is required.
  • e-Apostille: This can be applied exclusively online through the FCDO’s system. It requires uploading the electronically signed PDF document. 

Issuance and delivery:

  • Paper apostilles: The FCDO attaches a physical paper certificate (the apostille) to the document with a wet ink signature and an embossed seal. The apostilled document is then returned by post (or collected in person).
  • e-Apostille: The FCDO digitally attaches the e-Apostille to the PDF document, which is a digital certificate embedded within the PDF. The apostilled document is then available for download from the FCDO’s system. 

Verification:

  • Paper apostilles: Can be verified visually (checking the seal and signature) and by contacting the FCDO or using their online verification service (which confirms that an apostille with the given number was issued).
  • e-Apostille: This is verified exclusively online using the FCDO’s online verification service . Enter the e-Apostille’s unique reference number. The verification system confirms the authenticity of the digital signatures. 

Cost:

  • Paper apostilles: Standard service: £45 per document plus postage fees.
  • e-Apostille: £35 per document, plus Solicitor/Notary fees. 

Timescales:

  • Paper apostilles: By post 2-3 weeks, via agency 1 or 2 days.
  • e-Apostille: Same day, and as quick as 5 hours or up to 48 hours, but usually within 24 hours.