Service summary:
  • We can apostille both the original and a certified copy
  • You can email us a copy or drop it off at our office
  • We do the rest. Get your apostille and return your documents.
  • The process takes 2-3 days and starts from £79.

All UK board resolutions must be certified by a solicitor (or notarised by a notary public for some countries) before an apostille certificate can be requested from the FCDO.

Getting an apostille for board resolutions, including the solicitor certification, only takes 1 to 2 days, depending on what time of day we receive your documents.

Of course, we also offer same-day emergency service. We are only 10 minutes from the main FCDO building in London. Documents need to reach our office by 10 am (London time) to be eligible for the same-day service.

How to order:  

If you have any questions, please call 0207 0500 692

Step one:

Check your board resolution to make sure that all signatories have dated and signed the document(s) and that no pages are missing.

Ensure that the board resolution is not damaged, hole punched, stapled or altered in any other way.

We can apostille both the original and a photocopy of your board resolution.

However, most customers prefer a scanned copy, so they don’t have to physically post the document to our central London office.

Step two:

A notary or solicitor certifies the board resolutions.

There are two options:

  1. Certify the board resolution as a true copy (no need to send the original to our office, a scanned copy is sufficient) This is the most popular option for our clients.
  2. Verify the signatory’s signature. If we need to verify the director’s signature, we have to arrange a video call with the notary and request AoA (Articles of Association) to confirm if single authorisation will suffice to issue a board resolution.

If you are not using our in-house, discounted solicitor certifications, ensure that the documents are certified by a solicitor registered in the UK.

Plus, ensure their signatures are registered with the FCDO. Otherwise, your documents will be rejected.

Please note that we can’t check or confirm if the solicitor/notary service you have used is registered with the FCDO. 

Our solicitors and notaries authenticate thousands of documents each year.

Trust them to verify your board resolutions.

Step three:

When you have your document ready, contact our office. When emailing, please provide the following information:

[or complete this form]

  • How many pages need an apostille? (We offer a discount for multiple pages)
  • In which country will the board resolution be used?
  • Does the board resolution need to be translated?
  • How soon do you need the apostille?

When we have all the information, the team will assess your enquiry and give you are personalised, detailed quotation.

If you accept the quotation, we send an invoice to be paid, and the process of getting the apostille starts.

Step four:

As soon as your documents have been apostilled, we will send you a scanned copy via email to inform you that the legalisation process has been completed successfully and your apostilled documents(s) are on their way or ready to be collected.

If you are not collecting your apostilled certificate from our London office – we will provide you with the DHL tracking number given by the courier.

Note that we return documents with DHL (only). DHL return deliveries – both national and international require the following details:

  • A full name
  • Full return address
  • Contact phone number

How much does it cost?

The cost of a board resolution apostille starts from £79.

Other costs will depend on what service you choose (standard, premium or same-day service), if you need embassy attestation and what return delivery method has been selected.

Board resolutions are frequently used for:

  • When appointing a new officer such as the chief financial officer, chief executive officer, or company secretary
  • When granting signing authority, for example, the ability to sign legal documents or to manage bank accounts
  • When selling or purchasing a corporate asset such as equipment, real estate, or office furniture
  • When getting into a contract, such as acquiring another business or merging with another company
  • When opening a bank account in a foreign country
  • When authorising a bank loan
  • When appointing new directors
  • When forgoing an annual corporate audit

Replacement documents:

The replacement of a board resolution requires the company to retrieve the original documents from their archives and ensure all the members of the board sign it.

What is a board resolution?

The board resolution refers to a written record of decisions or actions made by a company’s board of directors. It can be created with or without a formal meeting.

This document simply solidifies in writing that the board of directors reached important decisions and authorises the committees to work on the matters they voted on.

The board resolution is also known as:

  • A written resolution by directors
  • Director’s consent
  • A board of directors meeting or,
  • A corporate Resolution.

Board resolution apostille – why is it required?

The board resolution apostille is required when the company wishes to conduct business in a country other than the UK. The overseas authority would have requested that documents are legalised.

Legalisation with an apostille provides a confirmation that the document is genuine and that all the signatures for the Board of Directors have been confirmed.

Do board resolutions need to be signed by all the directors?

Yes. The board president and all directors must sign the board resolution. In addition, the board secretary should keep all board resolutions and the company bylaws and other key papers.

Who is involved in a director’s resolution?

The board of directors are highly involved in a company’s critical decision making, and all commercial documents about the company’s decisions must be signed by them.

However, there are a few other key company members who are usually involved with the director’s resolutions.

They include:

  • The company shareholders – these are people who invest and own company shares. They may approve a motion or reject it before the board of directors considers it part of the director’s resolutions.
  • The chairperson – is a director in charge of the board meetings and manages them. They may be required to sign off on all the board resolutions.
  • Company officers – are appointed by the directors, and they help manage the company’s day to day operations. They are usually appointed through the director’s resolutions.
  • The president – is the CEO of the company and is required to sign the company’s commercial documents, including the board resolutions.
  • The secretary – The secretary is in charge of the company records. They are part of the board meeting and must record and sign all the resolutions by the directors.

What is a certified corporate resolution?

A certified original board resolution is a document verified by the company secretary and endorsed by the president of the company.

Both the president and secretary must sign this document to confirm its truth, approval by the board and accuracy.

Some banks will require a certified resolution that authorises an individual’s access to the company’s bank accounts or the company’s safe deposit box.

A certified original board resolution and a board resolution apostille will be required for external affairs outside the UK or when operating an overseas account.